Charity Events

Raising money for Charities in the UK is a really popular activity for Clubs & Societies. Each year they organise some great fundraising initiatives to raise money for a range of charities. This page has both the processes, and an array of guidance to help your charity event be a success.

Charity events processes

All costs for your event must be covered by the amount raised and then a portion or the entirety of the profits can be donated to your agreed charity. Club/Society funds cannot be used for any expenses relating to a charity event.

If you are hosting a ticketed charity event, or a ticketed event with a charity aspect (e.g. a ball with a charity raffle), the standard events process must be followed. For the standard events process, please see the relevant events page

• General Events
• Balls
• Trips and Tours

If your event is not ticketed, then you can liaise directly with the charity of your choice to make your donation.

We’d love to hear about your fundraising activities!!! Let us know how much you raised here:

Where you can fundraise and what is required?

• (Sports Clubs only) For sports clubs using their annual charity event allocation with Warwick, please click here for the guidelines
• Leamington street collections
• Coventry street collections
• Outside the Library on Campus – Email Security for info
• The piazza, please ensure you have read the terms and conditions before booking

Attending an external charity event

• If your club or society is partaking in an externally organised charity event, you do not need to submit an event planning pack. However, the Student Activities team does need to be aware of any society participation in external events. Please drop us an email with the details of the event and number of attendees to studentactivities@warwicksu.com.
• Please note that any tickets purchased which include a charity donation cannot be reimbursed using society funds.

What are the key responsibilities for Clubs/Societies?

• Check that your chosen charity is registered in the UK, and their paperwork is up to date. Search the Charity Register
• Deposit any cash collections into the bank account for your chosen charity
• Any fundraising is directly managed between yourself and the charity
• Contact your chosen charity to request materials such as promotional materials and buckets for cash collections
   

Helpful links:

• Lotteries and raffles
• Cash collections
• Providing food at charity events
• Registered UK charities directory
   

FAQs:

• Can we donate part of the ticket income collected from events to their chosen charity?
  If a ticketed event is not organised primarily as a fundraiser, but you wish to add a charitable donation to the price of the ticket, an option to buy the ticket without making a donation must be available. Please note the following:

1. Advertise the event as a fundraising event, so attendees are aware some of their money is going to charity

2. State which proportion of funds are going to the chosen charity

• Do you advise us to organise Bake sales?
  We encourage you to consider more innovative methods of fundraising than bake sales, which consistently see the lowest fundraising totals for fundraising events. Due to health and safety issues, primarily relating to allergens, NO homemade food & drink products should be offered as part of your fundraising activities
   
• What do we need to consider if there will be alcohol?
  Fundraising activities should not take place where you can reasonably expect those engaged by them to be of diminished capacity e.g. under the influence of alcohol.